Cataloguing and data management are essential for collections across libraries, museums and galleries and smaller collections.

Our team assists by cataloguing collection items, this involves capturing important data about each item including item name, description, accession number, measurements, materials, condition, security risks, and photographs of the item. The collection items can be identified with accession labelling and through effective storage management.

The benefits of cataloguing and data management include:

‍Efficient access and retrieval: A well-organised collection allows for quick and easy retrieval of specific items from the collection, saving time and effort when researchers, curators, or visitors are seeking particular objects or information.

Improved collection documentation: Comprehensive cataloguing enhances the documentation of each item, providing a wealth of information about its history, origin, significance, condition, and any associated stories or research.

Conservation: Detailed data management can include information about an item's conservation needs, ensuring that the necessary care and conservation efforts are applied to prolong the life of artefacts and artworks.

Security and loss prevention: Proper cataloguing helps in maintaining the security of valuable assets and reduces the risk of theft, vandalism, or loss.

Inventory control: Cataloguing provides better control over inventory, ensuring that items are not lost or misplaced, which can be especially important in large and diverse collections.‍

Collection growth: Efficient data management facilitates strategic decisions on collection growth, including acquisition and deaccessioning, ensuring that new items align with the institution's mission and goals.

Legal compliance: Accurate and comprehensive data management can help institutions comply with legal and ethical standards related to the acquisition, ownership, and care of items in the collection.

Contact us to discuss your collection management needs and let us provide tailored services that enhance the organisation, preservation, and accessibility of your collection.