We are seeking a highly organised and enthusiastic Administration & Projects Officer to join our Objects & Outdoor Heritage Team. You will coordinate and manage a wide range of activities related to job management, client service and team administration.

Responsibilities include responding to client enquiries, updating the client database, drafting job estimates, processing payments, managing invoicing, arranging transport, and collaborating with conservation staff to effectively manage client issues, coordinating and minuting team meetings, and supporting social media and website updates.  Other day to day activities include working collaboratively with team members to manage projects, source materials, and liaise with clients and subcontractors, and preparation of Safe Work Method Statements (SWMS) for projects. Assisting with the preparation of tenders and submissions is a key responsibility, along with administering contracts and maintaining job records.  There may also be opportunities to provide hands-on project support for conservation jobs from time to time.

This position is located at our conservation labs in Chatswood, Sydney.


  • Minimum 2 years experience in a similar role
  • Great communication skills
  • A confident, resilient, warm and helpful nature
  • Ability to work in a team environment and also independently
  • Excellent attention to detail
  • Strong organisational and time management skills
  • Practical skills and ability to safely handle valuable or delicate objects with care
  • High level computer skills including proficiency in MS Office, web and database applications
  • Drivers Licence
  • Strong interest in and appreciation of the arts and heritage


In return for your hard work and dedication, you will be entitled to a range of benefits including:

  • Generous annual professional development allowance
  • Great working environment and people
  • Flexible working arrangements

Salary will be commensurate with experience in the range $56,928 - $67,440 plus superannuation.

Download the position description and selection criteria here.

Submit your application using the online application form.

Your application must include a detailed resume, two referee contacts from current or previous employers, and a covering letter outlining why you believe you are suited for this job. Please refer to the selection criteria on the final page of the position description.

You must be an Australian citizen, permanent resident, or have the right to work unrestricted hours on an ongoing basis.

For further information contact Ruth Thompson by email: r.thompson@icsconservation.com

Chatswood, Sydney
Objects & Outdoor Heritage
Full time
Graduate or relevant experience
$56,928 - $67,440 plus superannuation
22 August 2022

Application Form:

Administration & Projects Officer (OOH)

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