This full-time position is available for commencement from July 2022.  Applications close Monday 27 June 2022, and will be reviewed upon submission.

 International Conservation Services (ICS) is Australia’s largest private conservation practice.  We conserve a wide range of cultural and heritage objects and artefacts including paintings, furniture, textiles, paper, sculpture, archaeological artefacts and wall finishes in buildings.

We are seeking a highly organised and enthusiastic Administration and Projects Officer to join the Melbourne ICS Team. You will coordinate and manage a wide range of activities related to client service, administration, building and lab equipment maintenance, and project support for conservation jobs in these areas:

Business Operations

Responsibilities include responding to client enquiries, updating the client database, drafting job estimates, processing payments, managing invoicing, arranging transport, and collaborating with conservation staff to effectively manage client issues, coordinating and minuting team meetings, and supporting social media and website updates.

Building and Lab Maintenance

The role has primary responsibility for maintaining building and lab equipment, and ordering supplies to ensure materials and equipment are serviced and available when required.

Conservation Projects

Project assistance activities include drafting and contributing to project reports, sourcing subcontractors, and liaising with clients and subcontractors.  Assisting with the preparation of tenders and submissions is a key responsibility, along with administering contracts and maintaining job records.  There will be occasional opportunities to provide supervised conservation support, either on site or in the lab.

This position is located at our conservation labs at Abbotsford, Melbourne.


  • Minimum 2 years experience in a similar role
  • Great communication skills
  • A confident, resilient, warm and helpful nature
  • Ability to work in a team environment and also independently
  • Excellent attention to detail
  • Strong organisational and time management skills
  • Practical skills and ability to safely handle valuable or delicate objects with care
  • High level computer skills including proficiency in MS Office, web and database applications
  • Drivers Licence
  • Strong interest in and appreciation of the arts and heritage


In return for your hard work and dedication, you will be entitled to a range of benefits including:

  • Annual professional development allowance
  • Great working environment and people
  • Flexible working arrangements

Salary will be commensurate with experience in the range $56,928 - $67,440 plus superannuation.

Download the position description and selection criteriaSubmit your application using the online application form.

Your application must include a detailed resume, two referee contacts from current or previous employers, and a covering letter outlining why you believe you are suited for this job. Please refer to the selection criteria on the final page of the position description.

You must be an Australian citizen, permanent resident, or have the right to work unrestricted hours on an ongoing basis.

For further information contact Ruth Thompson by email:

Applications close Monday 27 June 2022.

Abbotsford, Melbourne
ICS Melbourne
Full time, ongoing
Min 1 year in similar role
$56,928 - $67,440 plus superannuation
Monday 27 June 2022

Application Form:

Administration & Projects Officer (Melbourne)

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